POLICIES FOR SCHOOL/CLASS EVENT PERMISSION FORMS

          The policies were created by student leaders so student leaders could meet the deadlines of their action plans and accomplish their project goals.

Publicity:     Event information will be published in a variety of styles and locations, such as

          •         Monthly activity calendar

          •         Daily bulletin

          •         Announcement flyer in each teacher’s box

          •         Na Ali`i 411

          •         PCNC Newsletter

          •         School sign

          •         Posters

Distribution:           Permission forms will be passed out during recess and lunch for 9 school days.

•         Dates to distribute will be determined based on backward mapping from event date.

•         Teachers/advisers must be present to verify obligations before permission forms can be distributed.

•         The 9 days will overlap with payment.

Payment:     Payment will be collected during recesses for 9 school days.

•         Dates to pay will be determined based on backward mapping from event date.

•         Teachers/advisers must be present to assist with collection of money

•         The 9 days will overlap with distribution forms.

PURPOSE OF PROCEDURES:

•         Makes students (and staff) responsible and accountable to meet deadlines and follow the 3Rs

          •         (Respect for policy, student leaders, committee, advisers, vendors and deadlines)

          •         (Rigor in successfully meeting established deadlines)

          •         (Relevancy to real life situations of meeting deadlines without penalties: a plane doesn’t wait for late flyers)

•         It is disrespectful to those who are planning the event to ask for an extension of their action plan        

•         Accuracy of checking obligations and collecting money is crucial

•         Early time frame is needed to meet ordering and count deadlines of caterers, hotels, table rentals, decorations, supplies, materials, security, police, chaperones, etc.

•         Limited time frame is needed to accommodate other steps of the action plan in a timely manner